Executive Assistant

To Apply for this Job Click Here

Our client is seeking a highly adaptable, service‑oriented Floating Executive Assistant to provide flexible support across multiple teams within a global hedge fund environment. This role is ideal for someone with a “nothing‑beneath‑me” mentality who thrives on variety, moves easily between teams, and brings calm execution to fast‑changing priorities. Hours are 8:00am-6:00pm with a hybrid schedule of three days onsite and two days remote (Monday and Friday WFH).

Key Responsibilities:

• Provide comprehensive floating administrative support across multiple teams and global regions
• Step in as coverage for Executive Assistants as needed, managing calendars, meetings, and follow‑ups
• Coordinate complex domestic and international travel including flights, accommodations, car services, and itineraries
• Manage high‑volume, fast‑changing calendars across multiple time zones
• Handle last‑minute scheduling changes and urgent requests, including off‑hours adjustments when required
• Prepare, organize, and distribute meeting materials, pre‑reads, and follow‑up notes
• Process and reconcile expense reports accurately and on time
• Support event coordination including conferences, off‑sites, and visiting executive logistics
• Serve as a professional point of contact for senior internal and external stakeholders
• Maintain shared calendars and coordinate closely with the broader EA team
• Assist with ad hoc projects and time‑sensitive initiatives requiring discretion and flexibility

Qualifications:

• 4-7+ years of Executive Assistant experience in a fast‑paced, high‑volume environment
• Experience supporting multiple executives or teams preferred
• Bachelor’s degree required
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to juggle shifting priorities and remain composed under pressure
• High level of discretion when handling confidential information
• Flexible, positive, team‑first mindset with strong follow‑through
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; CRM familiarity a plus

Compensation/Benefits:

• Up to $120K base salary + paid overtime + discretionary bonus
• 100% employer‑paid medical coverage for employee and family
• Money given towards a monthly commute
• Daily lunch stipend
• Generous PTO package
• Fertility and family‑planning benefits
• 401(k) (traditional and Roth options) + Money Purchase Pension Plan
• Nationwide pet insurance
• Life, disability, and paid family leave coverage

A1457072NY-Perm_1778516638

To Apply for this Job Click Here