Administrative Assistant

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Asset Management firm located in Midtown, Manhattan is seeking to hire a Temp Administrative Assistant to join their Communications Team. The schedule is Monday – Friday, onsite. Standard business hours 8/8:30am – 5/5:30pm with flexibility to work OT/stay for events. The temp duration is approximately 10 months.

We’re looking for an Associate to join our team in New York. This is a hands-on role suited to someone highly organized, proactive, and comfortable working at pace. You will support the planning and delivery of BAM’s internal events program, partnering closely with teams across the business to ensure a smooth, consistent experience across US-based activity.

Key Responsibilities

Working closely with the Events team, you will help ensure continuity of delivery across New York events by:

• Coordinating event logistics, including catering, venue sourcing, AV requirements, travel arrangements, and presentation materials
• Supporting on-the-day onsite coordination for NY/CT and US-based events, liaising with suppliers and internal stakeholders
• Assisting with venue bookings, contracts, and pre-event requirements
• Helping to build and maintain relationships with external suppliers and vendors
• Supporting event communications, including invitations, reminders, and post-event follow-ups
• Maintaining the firm-wide events calendar, ensuring documents and event materials are accurate and up to date

Day-to-Day Responsibilities

• Supporting the planning and delivery of internal events (e.g., Town Halls, team socials, and larger firm-wide occasions) from venue/AV set-up to run-of-show and onsite coordination
• Providing support for leadership engagements, including scheduling, logistics, and briefing materials
• Assisting with preparation of event briefs, run-of-show documents, and post-event recaps
• Developing and designing event websites and onsite materials
• Keeping the events calendar organised and supporting forward planning across upcoming activity
• Supporting the wider Communications team on ad hoc projects as needed

QUALIFICATIONS AND REQUIREMENTS

• Experience in event planning, ideally in a corporate or in-house environment
• Strong organisational skills with the ability to manage multiple events and priorities at once
• High attention to detail and a careful, accurate approach to work
• Good communication skills, both written and verbal, comfortable working with internal teams and senior stakeholders
• Comfortable working at pace and adapting when things change
• Proficient in Microsoft Office Suite

EDUCATION, TRAINING & EXPERIENCE:

• Bachelor’s degree
• 1+ years of events experience
• Event management or coordinator background preferred
• Experience working in financial services or investment management is a plus
• Canva, Cvent, MS Outlook, PowerPoint, Excel, Adobe

A1457243NY-Temp_1777559319

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