Front Desk & Workplace Experience Coordinator

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Our client, a clinical-stage biotech company in Waltham, MA is seeking a Front Desk & Workplace Experience Coordinator to support daily office operations and provide a high level of employee and guest service. This is a 100% onsite, open-ended temporary role starting immediately, working 4-5 days per week from 8:30 AM-5:00 PM Monday-Thursday with some flexibility for Fridays. Pay is $30/hour with free parking available. The environment is fast-paced and service-oriented, requiring strong front desk presence and administrative support.

Job Responsibilities

• Manage front desk operations and serve as the primary point of contact for visitors and employees
• Coordinate guest check-in, wayfinding, and overall visitor experience
• Support employees with day-to-day office needs and scheduling requests
• Oversee conference room setup, readiness, and meeting logistics including catering and A/V
• Handle administrative tasks such as scheduling, data entry, and general coordination
• Manage mail, packages, and office supply inventory
• Maintain organization and cleanliness of shared spaces including pantry and meeting areas
• Assist with office events, internal communications, and workplace initiatives
• Ensure adherence to visitor management and security protocols

Candidate Qualifications

• 1+ years of front desk, administrative, hospitality, or office support experience
• Strong communication and interpersonal skills with a service-oriented approach
• Highly organized with the ability to multitask and adjust to changing priorities
• Comfortable handling last-minute requests in a fast-paced environment
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Ability to handle sensitive information with discretion
• Professional, polished demeanor with a hands-on approach

Qualified and interested candidates are encouraged to apply today for immediate consideration.

A1457798HN_1778248107

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