Administrative Assistant
About the Role
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A well-established, boutique law firm in downtown Chicago is seeking an Administrative Assistant to join their close-knit team. This firm is known for its stability, collaborative culture, and strong work-life balance. This is a great opportunity for someone who enjoys a varied role, is comfortable taking initiative, and thrives in a small professional services environment.
Key Responsibilities
- Provide general administrative and legal support across the office as needs arise
- Assist with billing and invoicing (beyond basic time entry); learn and manage the firm’s billing system
- Heavy Excel usage for reporting, tracking, and administrative support
- Support day-to-day office operations including ordering supplies and inventory management
- Assist with accounts payable/financial tasks (QuickBooks or similar exposure is a plus)
- Act as backup support to other team members when needed
- Learn new processes quickly and proactively problem-solve
Qualifications
- 1-3+ years of experience in a law firm or professional services environment
- Strong Excel skills required
- Prior experience within a billing software required
- Experience with QuickBooks, Timeslips, or similar systems is a plus
- Strong communication skills and the ability to take clear notes and confirm expectations
A1458462CHI-PERM_1778550390
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.