Receptionist/Concierge

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Our client, a prominent Investment Management firm, is seeking a Temporary Receptionist/Concierge for short term temp coverages over the next several months. This will be seated on a heavily trafficked client facing floor in their Bryant Park office. The hours are 7:30am – 4:30pm with flex as needed. This role is in office 5 days. Hourly rate is up to $30/hr.

Responsibilities:

1. Greeting visitors and clients in a professional and friendly manner
2. Answering phone calls and directing them to the appropriate person or department
3. Handling inquiries and providing basic information about the company
4. Manage visitor registration, notify staff of visitor arrivals, and escort Visitors to conference rooms
5. Assist with general administrative tasks such as scheduling team meetings, provide administrative support to the Events team as needed such as signs, Wi-Fi cards, name plates, etc.
6. Scheduling and coordinating meetings and conference room bookings and work with IT regarding virtual meetings, video conferences, and conference calls
7. Manage catering and beverage requests
8. Handling internal and external communication in a professional manner
9. Collaborating with security personnel to maintain a safe and secure environment
10. Work closely with Marketing for all events by attending logistics meetings, handling all Workplace Services logistics during events, and connecting with catering labor support for event

Qualifications:

• Bachelor’s Degree highly preferred
• 2+ years of receptionist/administrative assistant experience, ideally in a fast-paced dynamic professional environment is required.
• Exceptional time, task, and resource management skills.
• Must have a positive “can do” attitude, be a consummate team player, show excellent judgment as well as work well independently.
• Working knowledge of Microsoft office including WORD, Outlook, Excel, PowerPoint.
• Strong written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information.

A1458623NY-Temp_1778590383

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