Executive Associate

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Our client is seeking someone to provide executive support to their President & CEO, primarily on day-to-day administrative matters. It involves working for a globally recognized principal in a high-level and fast-paced environment and exercising a high-level of discretion.

RESPONSIBILITIES:

• Managing the President & CEO’s day-to-day schedule and movements in line with their priorities, including issuing meeting invitations, reminding attendees, rescheduling engagements as needed, and helping ensure the President & CEO’s schedule runs on time.
• Working closely with the President & CEO’s advisors and Asia Society’s managers and staff to ensure the President & CEO is fully prepared with requisite briefing materials for each engagement, and collating such material in an organized fashion where it is available.
• Making travel arrangements in accordance with the President & CEO’s preferences and Asia Society travel policy, preparing itineraries, liaising with external travel suppliers and providers, maintaining contact with staff while traveling, and troubleshooting as issues arise.
• Receiving and hosting physical visitors, fielding phone calls, and managing the President & CEO’s physical office and setup to work remotely as needed.
• Producing and handling written correspondence plus monitoring and assisting with electronic correspondence, determining its nature and urgency, coordinating internal advice as needed, and ensuring follow-up is noted.
• Supporting the President & CEO’s timely engagement with and responsiveness to trustees in consultation with the Director of Board Affairs & Strategic Engagement.
• Filing and reconciling the President & CEO’s expense reports.
• Maintain files and records-particularly of contacts and past exchanges-accurately.
• Aid in requisitioning office supplies, printing support, and related materials.
• As required, providing similar assistance in support of the President & CEO’s external roles, including with various other international institutions.
• Other duties as assigned by the Chief of Staff to the President & CEO.

REQUIREMENTS:

• Bachelor’s degree in a relevant field or equivalent experience
• Minimum 5-6 years of relevant experience
• Strong attention to detail and ability to multi-task
• Excellent communication skills – oral and written
• Cross-cultural understanding
• Excellent ability to leverage emotional intelligence
• Collaborative, team-player and results-oriented

A1458777NY-Temp_1778590143

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