Administrative Assistant

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Our client is seeking a highly organized, tech‑savvy Administrative Assistant to support day‑to‑day operations within a fast‑growing, tech firm. This is an operations‑forward support, ideal for someone who enjoys process, coordination, and being a true multiplier for a deal team. Hours are approximately 10:00am-5:00pm with flexibility, and the role follows a hybrid schedule with three days onsite and two days remote.

Key Responsibilities:

• Support the deal team with administrative and operational coordination throughout active transactions
• Coordinate buyer outreach workflows, tracking responses and maintaining accurate prospect lists
• Schedule meetings and calls between sellers, buyers, and management teams across time zones
• Drive follow‑ups on due diligence items with buyers, sellers, lenders, and legal partners
• Maintain and organize virtual data rooms, including document uploads, naming conventions, and permissions
• Track milestones, action items, and next steps across multiple active deals
• Prepare and distribute NDAs, marketing materials, and transaction documents
• Support onboarding logistics for new hires, including equipment and system access
• Assist with internal events, offsites, and culture‑building initiatives
• Manage travel arrangements for the team as needed
• Provide general administrative support and assist with ad hoc operational projects

Qualifications:

• 2+ years of administrative, operations, or support experience in a professional environment
• Strong attention to detail with the ability to manage multiple moving parts simultaneously
• Highly tech‑forward and comfortable learning new platforms and tools quickly
• Proactive, ownership‑driven mindset with the ability to work independently
• Strong written and verbal communication skills, particularly in client‑facing correspondence
• High level of discretion when handling confidential information
• Proficiency in Google Workspace and Microsoft Office
• Experience with data rooms, CRM systems, or deal/project management tools a plus
• Bachelor’s degree required

Compensation/Benefits:

• Up to $90K base salary + discretionary bonus
• Medical, dental, and vision benefits (low employee cost)
• PTO package
• Collaborative startup environment with meaningful responsibility and exposure
• Opportunity to join a growing, tech‑driven firm at an early stage

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