Executive Assistant

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Our client is seeking a collaborative, detail‑oriented Executive Assistant to support senior leaders within a close‑knit global investment office. This role primarily supports the Chief Financial Officer and General Counsel, with potential expansion as the team grows. The environment is professional, thoughtful, and collaborative, with a strong emphasis on discretion and organization. Hours are generally 8:30am-5:30pm and the role follows a hybrid 4/1 schedule with Fridays remote.

Key Responsibilities:

• Provide executive‑level administrative support to the CFO and General Counsel, with potential future coverage for an additional leader
• Manage heavy calendar scheduling, including coordinating frequent internal and external meetings
• Prepare executives for meetings by proactively organizing materials and logistics
• Coordinate limited domestic and international travel, including itineraries and logistics
• Process and reconcile expense reports using Concur
• Assist with document management, systems coordination, and software applications related to Finance
• Support Legal workflows including proofreading, editing, and document preparation
• Draft, edit, and format materials using Word, Excel, PowerPoint, and Outlook
• Serve as a professional front‑of‑house presence during meetings, greeting guests and assisting with conference room setup
• Prepare and clear conference rooms, including catering and AV coordination
• Participate in shared reception, kitchen, and pantry coverage as part of a team rotation
• Provide backup coverage for other Executive Assistants during breaks and vacations
• Assist with birthdays, celebrations, and internal events with a positive, team‑first attitude

Qualifications:

• 5+ years of experience in an Executive Assistant or administrative support role
• Bachelor’s degree required
• Strong organizational skills with exceptional attention to detail
• Professional, warm, and approachable demeanor with strong executive presence
• Comfortable working in a client‑facing environment and hosting meetings
• Strong written and verbal communication skills
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Experience with Concur preferred
• Team‑oriented mindset with a willingness to jump in wherever needed
• Open to industry background; fit with the team is paramount

Compensation/Benefits:

• Up to $90K-$95K base salary + discretionary bonus
• Medical and dental coverage with low employee contribution; vision fully covered
• Commuter benefits fully covered up to $127/month
• PTO package
• Half-day Summer Fridays between Memorial Day and Labor Day

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