Project Coordinator

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Our client is seeking a proactive, assertive Project Coordinator to support a senior consultant within a global leadership advisory and executive search firm. This role sits within the firm’s consulting practice and supports a leader focused on team effectiveness and client development. The ideal candidate is structured, confident, and comfortable owning projects from start to finish while operating independently. Hours are generally 8:30/9:00am-5:00/5:30pm with flexibility to monitor email and respond as needed after hours. The role follows a hybrid schedule after initial onboarding.

Key Responsibilities:

• Provide end‑to‑end project coordination support to a senior consultant within the advisory practice
• Manage complex scheduling for candidates, clients, and internal stakeholders
• Own job status tracking and reporting to ensure projects move forward on time
• Serve as the final proofing and quality‑control resource on client deliverables, presentations, and documents
• Draft, edit, and format materials using Word and PowerPoint
• Maintain and update data within proprietary CRM and internal databases
• Coordinate travel logistics and meeting preparation
• Anticipate next steps, flag risks, and proactively drive tasks to completion
• Act as a true desk owner, organizing priorities, managing timelines, and following through independently
• Partner effectively with peers and broader admin teams to ensure coverage and consistency

Qualifications:

• 4-6+ years of experience in a Project Coordinator, Executive Assistant, or similar support role
• Demonstrated experience owning projects from start to finish (not just calendar and travel support)
• Strong organizational skills with exceptional attention to detail
• Confident, assertive working style with the ability to push projects forward
• Comfortable supporting complex, technical, or content‑heavy work
• Excellent written and verbal communication skills
• Proficiency in Microsoft Word, PowerPoint, Outlook, and database systems
• Proven ability to work independently and prioritize effectively
• Bachelor’s degree strongly preferred

Compensation/Benefits:

• Up to $85K-$90K base salary + paid overtime + discretionary bonus
• Medical, dental, and vision benefits
• PTO package that increases with tenure
• Unlimited sick time plus annual sick bank hours
• 401(k) with match
• Profit sharing (eligibility after one year)
• 16 weeks fully paid parental leave
• Backup care days, life insurance, and pet insurance

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