Office Coordinator

To Apply for this Job Click Here

Our client is seeking a service‑oriented Office Coordinator to support a high‑end New York office within a global private equity firm. The ideal candidate is warm, proactive, and thrives in a “white‑glove” environment while acting as the go‑to person for the office. Hours are 8:30am-5:30pm, fully onsite five days per week.

Key Responsibilities:

• Serve as the primary front‑of‑house presence, creating a welcoming, high‑touch experience for employees and guests
• Manage conference room scheduling, catering, and meeting logistics
• Coordinate and execute internal events, team gatherings, and office activations
• Partner with internal teams to support meetings and office initiatives
• Oversee pantry, lunch programs, snacks, and office amenities
• Maintain office presentation, ensuring spaces are clean, stocked, and client‑ready at all times
• Liaise with building management and vendors for facilities needs and repairs
• Manage visitor registration, access, and overall guest experience
• Track and coordinate vendors, invoices, and service requests
• Support onboarding logistics and employee experience initiatives
• Act as a “catch‑all” for office needs and ad hoc projects

Qualifications:

• 3+ years of experience in office coordination, reception, or hospitality
• Background in high‑end hospitality or professional services strongly preferred
• Strong communication skills with a polished, client‑facing demeanor
• Highly organized with strong attention to detail
• Proactive, self‑starter mindset with ability to take ownership
• Comfortable interacting with senior stakeholders and a wide range of personalities
• Ability to multitask and operate in a fast‑paced environment
• Proficiency in Microsoft Office and general systems
• Bachelor’s degree required

Compensation/Benefits:

• Up to $80K base salary + paid overtime + discretionary bonus
• 401(k) with employer match
• Medical, dental, and vision benefits
• Generous PTO package
• Paid parental leave
• $20/day lunch stipend when in office
• Monthly phone reimbursement
• Onsite gym access

A1462075NY-Perm_1781096133

To Apply for this Job Click Here