Office Manager

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Our client is seeking a highly organized and collaborative Office Manager to oversee operations across both New York City and Short Hills, NJ within a global law firm. The role partners closely with the Office Administrator and firm leadership, requiring strong judgment, discretion, and the ability to manage multiple priorities. Hours are 9:00am-5:30pm with flexibility as needed. The role is fully onsite five days per week for the first 60 days, then moves to a hybrid schedule (3/2) with flexibility.

Key Responsibilities:

• Oversee daily operations across NYC and Short Hills office locations
• Partner with Office Administrator and leadership to support firm initiatives and office strategy
• Manage office budgets, expenses, vendor payments, and financial reporting
• Coordinate real estate and facilities projects, including space planning, renovations, and moves
• Serve as liaison between offices, internal departments, and external vendors
• Support billing and collections processes alongside partners and finance teams
• Plan and execute office events, meetings, and engagement initiatives
• Assist with onboarding, recruitment coordination, and employee relations support
• Ensure smooth operation of office processes and adherence to firm protocols
• Communicate with HR and leadership regarding office issues and escalations
• Support internal reporting, communications, and office-wide updates
• Identify process improvements and drive operational efficiencies
• Maintain a professional, collaborative, and high‑functioning office culture

Qualifications:

• 4+ years of experience in office management or operations within professional services
• Prior law firm experience strongly preferred
• Experience managing budgets, vendors, and office operations
• Strong organizational and project management skills
• Excellent communication and interpersonal skills
• Ability to multitask and manage competing priorities
• Strong problem‑solving skills and sound judgment
• Professional presence with ability to interact across all levels
• High level of discretion and confidentiality
• Bachelor’s degree preferred

Compensation/Benefits:

• Up to $100K-$135K base salary + discretionary bonus + annual merit increases
• Medical, dental, and vision benefits (multiple plan options through Anthem)
• HSA and FSA options
• 401(k) with automatic enrollment (8%, adjustable; pre‑tax and Roth options)
• PTO package
• Life insurance, disability (short‑term and long‑term), and AD&D coverage
• Fertility support and telehealth services

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