Office Administrator

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We are partnering with a highly regarded law firm in downtown Chicago to hire an Office Operations Administrator. This is a great opportunity for someone who enjoys owning both the operational and financial side of a business and wants to be a key contributor to a tight-knit, professional team.

This role is ideal for someone with a legal or professional services background who thrives in a hands-on environment and can balance accounting, office management, and light marketing support.

What You’ll Be Doing

• Oversee daily office operations to keep everything running smoothly
• Handle full-cycle accounts payable including vendor payments, deposits, and reconciliations
• Manage budget tracking, inventory, and vendor relationships
• Maintain accurate financial records and resolve discrepancies
• Reconcile bank accounts, payroll, and benefits statements
• Administer employee benefits including enrollments and updates
• Manage payroll and employee data through Paychex Flex
• Coordinate insurance renewals and vendor relationships
• Support attorneys with business development and marketing initiatives
• Prepare proposals, newsletters, and client-facing materials
• Maintain the firm website and assist with digital content updates
• Process expense reports and assist with month-end close

What They’re Looking For

• 3+ years of experience, ideally from a law firm
• QuickBooks experience required, Centerbase is a plus
• Strong understanding of general accounting principles
• Highly organized with excellent attention to detail
• Strong communication skills and ability to work with all levels of the firm
• Discreet with confidential information
• Proficient in Microsoft Office, especially Excel
• Ability to manage multiple priorities and meet deadlines

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