Executive Personal Assistant – Hybrid up to 95k!

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Our client, a well-established private investment firm, is seeking a highly capable Executive/Personal Assistant to support its Founder & CEO. This is a dynamic, high-visibility role that blends executive support with personal and family coordination, requiring exceptional judgment, discretion, and a hospitality-first mindset.

About the Job:

• Provide comprehensive executive and personal support across business, personal, and family priorities
• Manage a highly dynamic, multi-layered calendar with shifting priorities and time-sensitive demands
• Coordinate complex domestic and international travel, including private aviation, commercial flights, and ground transportation
• Develop detailed, proactive itineraries with contingency planning (logistics, timing, preferences, and backup plans)
• Serve as a trusted liaison with internal teams, family office staff, household staff, and external partners
• Exercise strong judgment in prioritizing meetings, including investor-related commitments and schedule changes
• Communicate proactively to ensure seamless execution across all engagements
• Track and support expense coordination across business, personal, and philanthropic activities
• Support special events, extended stays, and on-the-ground logistics during travel as needed
• Anticipate challenges and independently problem-solve, presenting thoughtful solutions and clear rationale

About You

• 2+ years of experience in an Executive Assistant, Personal Assistant, or Administrative Assistant
• A strong sense of ownership, urgency, and pride in your work
• High emotional intelligence and the ability to work effectively with a direct, fast-moving principal
• Excellent written and verbal communication skills, with exceptional attention to detail (editing and proofreading are key)
• Strong organizational skills and the ability to manage competing priorities and pivot quickly
• Comfort operating in a high-responsiveness environment (early mornings/evenings as needed)
• A proactive, resourceful, solutions-oriented mindset
• The ability to receive direct feedback without taking it personally
• Strong technical skills, including Outlook and Excel; interest in leveraging new tools/AI is a plus
• A polished, service-oriented approach with a hospitality or concierge mindset
• A high level of discretion and ability to handle confidential information
• A bachelor’s degree is required for this role

This position will work on a hybrid basis of the organization’s headquarters in Delaware County, requiring an onsite presence 3-4 days a week. Compensation is up to 95,000 annually depending on experience, plus bonus. If you are a dedicated, hardworking professional who is eager to jumpstart their career please apply with a MS Word version of your resume today!

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