Part Time Business Operations Associate
About the Role
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- Serve as the front desk lead, managing the main phone line, greeting visitors, and ensuring a professional office environment
- Coordinate visitor registration and collaborate with building security for access compliance
- Oversee office upkeep including shared spaces, kitchens, and supply inventory
- Manage and optimize conference room scheduling and meeting logistics across multiple floors
- Coordinate internal and external meetings, including catering and room setup
- Handle incoming/outgoing mail, deliveries, and building-related service requests
- Support office initiatives, team events, and end-of-year planning activities
- Partner with finance to track and reconcile vendor invoices
- Assist with onboarding logistics for new hires, including workspace setup and office tours
- Provide administrative support such as printing, document preparation, and ad hoc tasks
- Manage complex calendars and coordinate domestic/international travel for senior leadership
- Prepare and reconcile expense reports and handle confidential correspondence
- Ensure adherence to data security, privacy policies, and compliance requirements
- Bachelor’s degree or equivalent professional experience
- 2-4 years of experience in office operations, administrative support, or executive assistance (preferably in financial or professional services)
- Strong organizational and multitasking abilities in a fast-paced environment
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- High attention to detail and accuracy in administrative tasks and reporting
- Professional demeanor with strong judgment and ability to handle confidential information
- Excellent communication and interpersonal skills with a client-focused mindset
- Proactive, team-oriented attitude with a willingness to take initiative beyond core responsibilities
A1462729HN_1781791211
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.