Administrative Assistant

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Our client is seeking a polished, highly organized Administrative Assistant to support a fast‑paced trading team at a hedge fund. This is a client‑facing, high‑exposure entry‑level role ideal for someone early in their career who is eager to break into finance and gain hands-on experience in a demanding environment. The ideal candidate is confident, mature, and thrives under pressure, particularly during peak market hours. Hours are generally 7:30am-5:30/6:00pm with flexibility for overtime as needed, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide administrative support to the Head of Trading and Analyst within the Primary Strategies team
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate domestic travel and logistics, including detailed itineraries
• Act as a point of contact for sell-side relationships and external stakeholders
• Support high-volume scheduling during peak market hours
• Maintain organization of contacts, schedules, and communications
• Assist with meeting logistics, conference room coordination, and team needs
• Partner with a remote Research Assistant for coverage and collaboration
• Handle ad hoc administrative tasks and project support
• Maintain professionalism in a fast-paced, direct feedback environment

Qualifications:

• 0-1+ years of administrative or office experience (open to strong new grads with relevant internship experience)
• Bachelor’s degree required (strong academic background preferred)
• Interest in finance or hedge fund environment strongly preferred
• Strong calendar management and organizational skills
• High attention to detail and ability to multitask
• Strong communication skills with a professional, confident demeanor
• Ability to handle direct feedback and operate in a high-performance environment
• Proactive, solutions-oriented mindset
• Strong work ethic and desire to grow within the industry
• Proficiency in Microsoft Office

Compensation/Benefits:

• Up to $65K-$75K base salary + bonus potential
• 100% employer-paid medical, dental, and vision coverage (for employee + dependents)
• 401(k) with strong employer match
• Generous PTO package
• $25/day lunch stipend + daily breakfast and stocked office snacks
• Pre-tax commuter benefits

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