Administrative Coordinator

A leading private investment firm is seeking an Administrative Coordinator to provide high-level administrative and office support in a fast-paced, professional environment. This role serves as a key point of contact for internal and external stakeholders and is ideal for a polished, organized professional who thrives on delivering exceptional service, managing multiple priorities, and keeping operations running smoothly. The Administrative Coordinator will partner closely with a collaborative administrative team while supporting executives, visitors, and office operations.

THE ROLE:

* Serve as the first point of contact for visitors, clients, and employees, providing a welcoming and professional experience.
* Answer and route incoming calls, manage communications, and respond to inquiries with excellent customer service.
* Manage calendars, schedule meetings, and coordinate conference calls, virtual meetings, and video conferences.
* Arrange travel and process expense reports.
* Maintain confidential information, contacts, and administrative records.
* Coordinate meeting logistics, including room setup, catering arrangements, and meeting support.
* Order and maintain office, kitchen, and conference room supplies.
* Handle mail, packages, and general office administration responsibilities.
* Assist with employee access, security badges, and building management coordination.
* Provide backup support to administrative team members and contribute to special projects as needed.

YOU:

* Associate or bachelor’s degree preferred.
* 2-3+ years of administrative, office coordination, receptionist, or executive support experience in a professional environment.
* Strong communication and interpersonal skills with the ability to interact effectively across all levels of an organization.
* Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.
* Proactive, resourceful, and able to work independently while anticipating needs.
* Professional, dependable, and collaborative with a positive attitude.
* High proficiency in Microsoft Office Suite.
* Strong judgment and the ability to handle confidential information with discretion.

This company offers a competitive compensation package, comprehensive benefits, and the opportunity to work in a collaborative environment with strong long-term growth potential.