Administrative Coordinator
About the Role
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Our client, a fast‑moving fintech company located in Manhattan, is looking for a Part-Time Temporary Administrative Coordinator to support our in-house immigration program during a peak volume period (summer mobility season). This is a hands-on operational role. You’ll be executing day-to-day casework and a discrete audit project under the direction of our Global People Operations & Director of Operations lead. This position will start ASAP and go on for 3 months. The role will be fully remote with flexibility to potentially come in once a week or twice a month if able to. Compensation is $45/hour.
Core Responsibilities
- Manage the immigration ticketing queue (via email): respond to attorneys, clear routine tasks, and flag escalations for the hiring manager
- Process new case intakes on our immigration case management platform (green card applicants, H-1B, TN, and other visa categories)
- Track active cases across multiple outside counsel/vendors
- Conduct routine employee status follow-ups
- Support light admin work: data entry, tracking, case status updates
- Ad-Hoc Support: Assist with high-priority one-off cases as they arise, particularly during peak mobility season
Primary Project: Case File Audit
- Conduct a full audit of active and historical immigration case files across our case management platform and outside counsels
- Organize findings into a clean, structured format suitable for internal reporting and leadership visibility
- This is a time-boxed, well-defined deliverable – ideal for a contractor to own start to finish
Ideal Candidate
- Prior experience in corporate immigration, global mobility, or related, high-sensitivity HR operations work
- A Plus: prior in-house or law firm/agency-side immigration, paralegal work, or corporate immigration work
- Comfortable managing a high volume of routine tasks and communications with accuracy and discretion
- Strong organizational skills – this role involves working across multiple systems/vendors and needs someone who can bring order to fragmented data
- Self-directed and comfortable with async, remote work; will have a weekly sync plus daily async check-ins with the manager
- Analytical: comfortable using data tools, spreadsheets, and AI to speed up data structuring, summarization, or repetitive admin work
A1466426NY-Temp_1784042137
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