Executive Assistant

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Our client is seeking a highly polished, proactive Executive Assistant to support a Co‑President within a leading healthcare-focused investment bank. This is a high‑touch, 1:1 executive support role requiring exceptional judgment, anticipation, and the ability to operate independently in a fast‑paced, deal‑driven environment. The ideal candidate is organized, resourceful, and comfortable supporting a senior executive with a demanding schedule and significant travel. Hours are generally 8:30am-5:00pm with flexibility required for occasional after‑hours support, and the role follows a hybrid 3/2 schedule with flexibility to go onsite 4-5 days depending on business needs.

Key Responsibilities:

• Provide dedicated executive support to the Co‑President and Global Co‑Head of Investment Banking
• Manage a complex and constantly evolving calendar with competing priorities and last‑minute changes
• Coordinate domestic and international travel, including flights, hotels, restaurants, transportation, and detailed itineraries
• Serve as a trusted liaison between the executive, clients, internal teams, and external stakeholders
• Anticipate executive needs and proactively ensure preparedness for meetings, presentations, and business commitments
• Coordinate meeting logistics, conference rooms, materials, and follow‑up action items
• Manage expenses and reimbursement processes through internal systems
• Support client interaction and high‑touch relationship management with professionalism and discretion
• Assist with team initiatives, events, and operational needs where required
• Provide backup support to fellow Executive Assistants and contribute to the broader administrative team

Qualifications:

• 5+ years of Executive Assistant experience supporting senior executives
• Financial services, investment banking, private equity, or professional services experience strongly preferred
• Experience supporting high‑profile executives in fast‑paced environments
• Exceptional calendar management and travel coordination skills
• Strong written and verbal communication skills
• Outstanding attention to detail and organizational abilities
• Proven ability to exercise judgment, think critically, and solve problems independently
• Professional, polished demeanor with strong client service orientation
• Experience with expense platforms such as Concur or Databasics preferred
• Bachelor’s degree preferred

Compensation/Benefits:

• Up to $150K-$160K base salary + discretionary bonus
• 100% employer‑paid medical and dental coverage for employees and families
• Fertility and family‑planning benefits
• 401(k) with employer match
• 15 PTO days, 2 personal days and 8 sick days

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