Executive Assistant

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Our client is seeking a polished, proactive Executive Assistant to support a Managing Director, Principal, VP, and broader team within a growing investment banking platform. This is a high‑touch team support role requiring strong calendar management, travel coordination, client interaction, and the ability to thrive in a fast‑paced professional services environment. The ideal candidate is mature, detail‑oriented, and eager to be part of a collaborative, entrepreneurial firm. Hours are generally 9:00am-5:00pm with flexibility to monitor emails after hours as needed, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide executive support to a Managing Director, Principal, VP, and additional team members
• Manage complex calendars and coordinate internal and external meetings
• Coordinate domestic and international travel, including flights, hotels, car services, and itineraries
• Process expenses and reimbursements through Ramp
• Support client communications, conference registrations, and meeting logistics
• Maintain and update CRM systems, including Salesforce
• Coordinate restaurant reservations, event logistics, and client-facing activities
• Assist with administrative projects and operational support across the team
• Serve as a professional point of contact for internal and external stakeholders
• Partner closely with the Chief of Staff and broader administrative team to ensure seamless support

Qualifications:

• 3-5+ years of Executive Assistant or administrative support experience
• Professional services, investment banking, financial services, consulting, or related experience preferred
• Strong calendar management and travel coordination skills
• Experience with CRM systems; Salesforce experience is a plus
• Excellent verbal and written communication skills
• Strong executive presence and professional presentation
• Highly organized with exceptional attention to detail
• Ability to adapt quickly and thrive in a fast-paced environment
• Proactive, dependable, and easy-to-manage personality
• Bachelor’s degree preferred but not required

Compensation/Benefits:

• Up to $100K-$110K base salary + discretionary bonus
• 100% employer-paid healthcare coverage
• 401(k) with employer match
• 15 holidays annually
• Summer Friday flexibility and remote week before Labor Day

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