Receptionist/Executive Assistant
About the Role
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Our client is seeking a polished, service‑oriented Receptionist/Executive Assistant to support a small, highly respected investment firm. This is a blended front‑of‑house and administrative support role that combines reception responsibilities with executive support for investment professionals. The ideal candidate is upbeat, resourceful, and thrives in a collaborative environment where professionalism, attention to detail, and a positive attitude are highly valued. Hours are 9:00am-5:00pm and the role is fully onsite five days per week.
Key Responsibilities:
- Serve as the first point of contact for visitors, clients, and deliveries
- Greet guests and maintain a professional, welcoming reception area
- Coordinate conference room scheduling and meeting logistics
- Order office snacks, catering, and meals for meetings as needed
- Monitor conference room calendars and ensure meeting spaces are properly maintained
- Reconcile monthly office vendor statements and invoices
- Assist with holiday gifting, errands, and office support projects
- Provide administrative support to investment professionals
- Manage calendars, travel arrangements, and scheduling needs
- Coordinate domestic and international travel logistics and itineraries
- Draft, edit, and format correspondence, reports, and presentations
- Maintain organized files, records, and confidential information
- Support ad hoc projects and administrative initiatives across the office
Qualifications:
- Bachelor’s degree required
- Prior office, administrative, reception, or client service experience preferred
- Strong organizational skills with excellent attention to detail
- Exceptional written and verbal communication skills
- Ability to manage multiple priorities and work independently
- Professional, polished demeanor with a positive attitude
- Resourceful, team‑oriented mindset with strong problem‑solving abilities
- Ability to maintain confidentiality and exercise discretion
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Compensation/Benefits:
- Up to $65K-$70K base salary + discretionary bonus
- 100% employer‑paid medical, dental, and vision coverage
- 401(k) plan
- PTO package
- Free daily lunch
- Pre‑tax commuter benefits
A1467396NY-Perm_1784648901
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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