Contract Executive Assistant
About the Role
To Apply for this Job Click Here
Position Overview
Provide high-level executive administrative support to the CEO, COO, CFO, and limited support to the Executive Chairman (former CEO). This role is heavily focused on calendar management, executive coordination, meeting planning, travel arrangements, presentation support, and maintaining strict confidentiality.
Key Responsibilities
Executive Support
- Provide primary support to:
- CEO
- COO
- CFO
- Executive Chairman (limited support)
- Serve as liaison between executives and internal/external stakeholders.
- Manage executive communications and follow-up items.
- Assist with maintaining executive relationships with direct reports and key business partners.
Calendar & Schedule Management
- Complex calendar management for multiple C-suite leaders.
- Prioritize meetings and protect executives’ time.
- Assess meeting necessity and assist with scheduling efficiencies.
- Coordinate availability across executives and stakeholders.
- Support executives in managing competing priorities and requests.
Travel & Event Coordination
- Coordinate business travel, including:
- Flights
- Hotels/accommodations
- Ground transportation
- Detailed travel itineraries
- Prepare agendas and materials for onsite and offsite meetings.
- Support monthly CFO meetings attended by approximately 25-30 participants.
- Ensure meeting logistics, scheduling, and planning details are organized and executed effectively.
Presentation & Administrative Support
- Create and update PowerPoint presentations and executive presentation frameworks.
- Utilize existing presentation templates and build out additional content and supporting materials.
- Work closely with executive direct reports to gather information and presentation components.
- Ensure executives have necessary materials for meetings and presentations.
Expense Management
- Process executive expenses through Concur.
- Track and manage expense reporting accurately and timely.
- Previous Concur experience preferred but not required.
A1467607CLT_1786374434
To Apply for this Job Click Here
Excited about this job?
Don’t wait — Step into a role that matches your potential!
Explore Similar Roles
See more jobs like this in your inbox weekly.
Share this Role
Other jobs you might like...
What job seekers like you say about working with Beacon Hill…
Substance. Scale. Synchrony.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.