Executive Assistant

To Apply for this Job Click Here

Our client is seeking a polished, proactive Executive Assistant to support senior leaders within the Capital Partnerships team of a leading private investment firm. This is a high-touch, client-facing Executive Assistant role supporting the Head of Capital Partnerships and Head of Private Wealth, requiring exceptional calendar management, travel coordination, and communication skills. The ideal candidate is organized, relationship-oriented, and thrives in a fast-paced environment where attention to detail and proactive support are critical. Hours are generally 9:00am-5:00pm with flexibility as needed for early meetings, late events, and after-hours travel changes, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide executive support to the Head of Capital Partnerships and Head of Private Wealth
• Manage highly complex calendars with extensive internal and external meeting coordination
• Coordinate domestic and international travel, including detailed itineraries and last-minute changes
• Serve as a trusted liaison with investors, limited partners, and external stakeholders
• Manage expense reports and administrative workflows
• Anticipate scheduling conflicts and proactively protect executive time
• Coordinate meeting logistics, conference rooms, catering, and event support
• Partner closely with senior leaders to prioritize commitments and maximize productivity
• Support business development and investor relations activities through seamless administrative execution
• Maintain strong communication with internal teams and administrative partners
• Handle confidential information with professionalism and discretion

Qualifications:

• 3+ years of Executive Assistant or administrative support experience
• Bachelor’s degree required
• Financial services experience preferred; professional services backgrounds also highly regarded
• Experience supporting senior executives in client-facing environments
• Strong calendar management and travel coordination skills
• Excellent written and verbal communication abilities
• Outstanding attention to detail and organizational skills
• Ability to proactively manage priorities and think several steps ahead
• Professional, polished demeanor with strong interpersonal skills
• Positive, collaborative personality with a client-service mindset
• Ability to thrive in a fast-paced, high-expectation environment

Compensation/Benefits:

• Up to $125K-$150K base salary + discretionary bonus
• 100% employer-paid medical, dental, and vision coverage
• 401(k) with employer match
• Daily complimentary breakfast and lunch
• Wellness stipend + concierge healthcare service membership
• PTO package
• Summer Fridays (remote from Memorial Day through Labor Day)
• Remote the last week of August and final two weeks of the year
• Early office closures prior to holiday weekends

A1467985NY-Perm_1785419600

To Apply for this Job Click Here