Executive Assistant/Project Coordinator

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Our client is seeking a highly polished, proactive Executive Assistant / Project Coordinator to support a senior leader within the consulting and leadership advisory practice of a leading global executive search and advisory firm. This is a client‑facing, project‑driven support role requiring exceptional organization, strong judgment, and the ability to independently manage a high‑volume desk. The ideal candidate is a proactive operator who enjoys driving projects forward, managing complex logistics, and serving as a trusted partner to a highly accomplished consultant. Hours are generally 8:30/9:00am-5:00/5:30pm with flexibility as needed, and the role begins with a more intensive in‑office training schedule before transitioning to a hybrid model.

Key Responsibilities:

• Provide high‑level project and administrative support to a senior consultant within the firm’s advisory practice
• Manage complex calendars, scheduling, and candidate/client meeting coordination
• Coordinate domestic and international travel arrangements and logistics
• Prepare and maintain job status reports and project tracking documents
• Proofread and finalize client deliverables, reports, presentations, and correspondence
• Manage database updates and CRM-related activities
• Coordinate client engagements, internal meetings, and consulting project logistics
• Serve as a key liaison between clients, candidates, and internal stakeholders
• Track project milestones and ensure tasks are moving through completion
• Manage multiple competing priorities while maintaining exceptional attention to detail
• Partner closely with colleagues across the firm to ensure seamless project execution

Qualifications:

• 4-6+ years of Executive Assistant, Project Coordinator, or related support experience
• Strong experience with calendar management, travel coordination, and expense management
• Experience in professional services, consulting, executive search, legal, financial services, or similar environments preferred
• Demonstrated ability to manage projects and tasks from start to finish
• Strong proofreading, presentation, and document management skills
• Excellent written and verbal communication abilities
• Highly organized with exceptional attention to detail
• Proactive, resourceful, and comfortable taking ownership of responsibilities
• Strong Microsoft Office skills, particularly Word and PowerPoint
• Proven career stability and longevity in prior roles

Compensation/Benefits:

• Up to $85K-$90K base salary + paid overtime + discretionary bonus
• Medical, dental, and vision benefits (partially employer covered)
• 401(k) with employer match
• Profit sharing program
• PTO package
• Unlimited sick time plus additional flexibility benefits
• 16 weeks fully paid parental leave
• Backup care program and pet insurance

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