Team & Office Coordinator

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Our client is seeking a highly organized, proactive Team and Office Coordinator to support a growing philanthropic investment organization focused on climate finance and global impact initiatives. This is a blended office operations, team coordination, and administrative support role requiring strong organizational skills, adaptability, and a willingness to jump in wherever needed. The ideal candidate is collaborative, resourceful, and thrives in a fast‑paced, mission‑driven environment where priorities can shift quickly. Hours are generally 8:30am-5:30pm, and the role follows a hybrid 3/2 schedule.

Key Responsibilities:

• Manage day‑to‑day office operations and ensure the office runs smoothly
• Welcome visitors and create a professional, organized workplace environment
• Coordinate meeting schedules, conference room bookings, and office logistics
• Prepare meeting rooms, materials, and presentations for internal and external meetings
• Support New York‑based team members with scheduling and administrative needs
• Coordinate domestic and international travel arrangements and logistics
• Manage office inventory, supplies, vendors, and deliveries
• Act as the primary liaison with IT vendors and help coordinate resolution of technology issues
• Support onboarding logistics and equipment setup for new employees
• Assist with event planning, office gatherings, and external meetings
• Help draft communications and maintain organizational systems
• Support ad hoc operational projects, workplace initiatives, and strategic assignments as needed

Qualifications:

• Prior experience in office operations, office coordination, executive support, or administrative roles
• Strong calendar management and scheduling experience
• Excellent written and verbal communication skills
• Exceptional organizational skills and attention to detail
• Experience supporting multiple stakeholders and balancing competing priorities
• Proficiency with Microsoft Office, Zoom, Slack, and related productivity tools
• Experience coordinating with vendors and workplace service providers preferred
• Comfort working with technology platforms and interest in AI and process improvement tools preferred
• Experience planning events or managing logistics is a plus
• Adaptable, collaborative, low‑ego mindset with a willingness to wear multiple hats
• Entrepreneurial, startup‑oriented approach and strong sense of ownership

Compensation/Benefits:

• Up to $100K base salary
• Medical benefits through employer-sponsored plans
• PTO package
• Company-paid holidays
• Hybrid schedule (3 days onsite, 2 days remote)

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