Executive Assistant

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Our client is seeking a highly polished, proactive Executive Assistant to support the CFO and internal finance leadership team of a leading global investment bank. This is a high‑touch executive support role requiring exceptional calendar management, extensive travel coordination, meeting preparation, and strong discretion while supporting a senior executive responsible for corporate finance and accounting functions. The ideal candidate is an experienced Executive Assistant with prior CFO support experience who thrives in a fast‑paced professional services environment and can serve as a trusted business partner. Hours are generally 8:00am-6:00pm with flexibility as needed, and the role follows a hybrid 4/1 schedule with Fridays remote.

Key Responsibilities:

• Provide dedicated executive support to the CFO and finance leadership team
• Manage highly complex calendars, scheduling, and prioritization of meetings and commitments
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and logistics
• Process and manage expense reports, preferably using Concur
• Prepare meeting materials, supporting documents, catering arrangements, and conference logistics
• Coordinate conference registrations, executive events, and internal meetings
• Serve as a liaison between executives, internal departments, and external stakeholders
• Anticipate scheduling conflicts and proactively manage competing priorities
• Support special projects and administrative initiatives as needed
• Partner closely with the broader administrative team to ensure seamless coverage and support

Qualifications:

• 10+ years of Executive Assistant experience
• Prior experience supporting a CFO required
• Public company CFO support and exposure to earnings cycles strongly preferred
• Financial services, investment banking, accounting, or professional services experience preferred
• Exceptional calendar management and travel coordination skills
• Strong organizational abilities with outstanding attention to detail
• Excellent written and verbal communication skills
• Professional, polished demeanor with strong executive presence
• Ability to anticipate needs and proactively solve problems
• Experience managing confidential information with discretion and sound judgment
• Concur experience preferred

Compensation/Benefits:

• Up to $145K-$155K base salary + discretionary bonus
• Medical coverage through Anthem Blue Cross Blue Shield
• Dental/Vision coverage
• 401(k) with employer match
• Wellness reimbursement program (up to approximately $750 annually)
• PTO package
• Commuter benefits + family care benefits

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