Executive Assistant
About the Role
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Our client, a global architecture and planning company, is seeking a Temporary to Permanent Executive Assistant to support one of their partners. The office is located in Dumbo, Brooklyn and requires to be in office 5 days a week from 9am-6pm, with 1 hour for lunch. This is a great opportunity for someone to support a passionate and very busy individual.
Responsibilities:
The Executive Assistant will track multiple tasks and, therefore, need impeccable follow-through, a positive attitude, and an indomitable spirit. Key responsibilities include:
- Manage the partner’s calendar by scheduling and coordinating appointments, anticipating needs, and rearranging meetings as appropriate
- Book extensive domestic and international travel (air, hotel, car, rail), build itineraries, address any changes, and handle any necessary travel documentation with the assistance of an established travel agency
- Schedule internal and external meetings over multiple time zones and countries
- Oversee expense reporting
- Coordinate panel discussions, lectures, and media interviews
- Potential calendar coordination for personal appointments
- Assist with ad hoc reports, presentations, and special projects as needed
Qualifications:
- A minimum of 4 years of administrative or comparable experience
- Bachelor’s degree or higher preferred
- Ability to handle multiple tasks, projects, competing priorities, and tight deadlines while maintaining quality
- Strong calendaring experience with the ability to accurately track and communicate ongoing changes, anticipate needs, and make adjustments
- Exercises judgment, discretion, professionalism, and trustworthiness
- Ability to represent the office professionally in all written and verbal communications
- A strong eye for detail with dependable follow-through
- Maintains an even composure and is effective under pressure
- Experience working with high-level clients, media contacts, and studio leadership is helpful but not required
Compensation:
- Dependent on experience up to 100k + Benefits once perm
A1470206NY-Temp_1786549645
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