Office Coordinator
About the Role
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Our client, a Property Services and Asset Management Firm located in Meatpacking District, Manhattan is seeking to hire a Temp to Perm Tenant Service Coordinator to support daily operations at one NYC location. This position will start ASAP, require 5 days in office. Hours: 9am-5pm with 1 hour unpaid lunch, availability for OT as needed. The temp duration is approximately 3 months with potential to extend or convert. Pay in line with 60K-70K perm base.
Essential Duties and Responsibilities
- Act as first point of contact for the property management office
- Respond to tenant inquiries and provide administrative support to management and property staff
- Prepare tenant invoices for utilities, purchases, work orders, and service requests
- Prepare and review monthly rent statements for accuracy
- Communicate with building tenants and vendors
- Maintain online work order and visitor entry platforms
- Coordinate tenant move-ins and move-outs and maintain loading dock and freight reservations
- Maintain proper documentation for Certificates of Insurance for tenants and vendors
- Ensure property invoices are coded and processed in a timely manner
- Complete daily review of tenant requests and work with engineering, security and cleaning staff to resolve issues
- Assist in the scheduling and communication of all tenant communication and contractor-related work within the building
- Support building, tenant and external group events by coordinating logistics (e.g., space planning, catering, vendors, and other logistics)
Required Skills
- Commitment to fostering an elevated tenant experience through a service-oriented approach
- Excellent written and oral communication skills
- Strong time management skills and an ability to handle multiple competing priorities
- Ability to think critically, use discretion, and respond promptly and professionally under pressure
- Ability to interact effectively across all levels of the organization
- Proven commitment to good citizenship, teamwork, and personal development
Qualifications
- 2+ years of experience in an administrative capacity in a professional office setting
- Commercial real estate property management experience preferred
Benefits:
- Medical, dental and vision (100% paid), 0-2 years 15 days PTO ; 2-5 years 20 days PTO; 5+ years 25 days PTO plus holidays, 401K & commuter benefits
A1470288NY-Temp_1786552027
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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