Executive Assistant
About the Role
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Our client is seeking a highly organized, proactive Temporary Executive Assistant to support a senior leader at a leading real estate firm. This is a high‑visibility, fast‑paced support role requiring strong calendar ownership, attention to detail, and the ability to manage a highly dynamic, ever‑changing schedule. The ideal candidate presents well, is dependable, and thrives in a demanding environment supporting a senior executive. Hours are typically 9:00am-6:00pm and the role is fully onsite five days per week with flexibility as needed. Hourly up to $55/hr.
Responsibilities:
- Manage EVP calendar with the ability to anticipate calendar conflicts, manage last-minute changes, and work across different office locations and time zones
- Prepare company wide
- Prepare and process expense reports, liaising with Finance teams daily in a timely manner
- Book extensive domestic and international air and ground travel, and other accommodations
- Coordinate and plan events both in New York and throughout the US; including but not limited to lunch/dinner reservations, client networking events, etc.
- Act as point person for new hire, technology setup and department supplies
- Organize the office and order supplies as needed
- Answer the phone line and track messages
- Manage conference rooms in the office
- Assist with presentations, i.e. slide and report creation, internal and external materials in accordance with company standards, printing and binding books
- Assist with ad hoc and special projects as assigned
Qualifications:
- Minimum of 5+ years of strong executive level administrative experience
- Experience working in a corporate environment is highly preferred
- Experience dealing with highly confidential data and information
- Must have a high level of professionalism and maturity
- Excellent communication skills; both written and verbal
- Strong knowledge of Microsoft Outlook; proficient in Word, Excel, PowerPoint
- Strong multi-tasking capabilities and time management, excellent organizational skills
- Comfortable working in a fast-paced environment, shift direction easily and prioritize
- Keen attention to detail
- Must be a team player
- Bachelor’s degree required
A1470667NY-Temp_1786725876
To Apply for this Job Click Here
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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