Administrative Assistant

To Apply for this Job Click Here

Our client is seeking a highly organized, proactive Administrative Assistant to support a growing team within a leading private equity firm. This is a high-volume team support role requiring strong calendar management, travel coordination, and administrative execution in a collaborative, fast-paced environment. The ideal candidate is adaptable, detail-oriented, and relationship-focused, with excellent communication skills and the ability to thrive amid changing priorities. Hours are generally 9:00am-5:00pm with occasional flexibility for early or late meetings, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide administrative support to investment professionals and business teams as assigned
• Manage complex calendars and scheduling across internal and external stakeholders
• Coordinate domestic and international travel arrangements and logistics
• Process expense reports and support administrative workflows
• Schedule meetings, conference calls, and team events
• Draft, proofread, and manage professional email correspondence
• Coordinate meeting materials, conference room reservations, and related logistics
• Maintain accurate records, files, and administrative documentation
• Serve as a professional point of contact for executives, team members, and external contacts
• Support special projects and ad hoc administrative initiatives
• Partner closely with the broader administrative team to provide seamless coverage and support
• Adapt quickly to changing priorities and evolving team needs

Qualifications:

• 2-4+ years of administrative, Executive Assistant, or related support experience
• Experience with calendar management, scheduling, and travel coordination
• Strong Outlook proficiency required
• Excellent written communication skills with strong grammar and attention to detail
• Experience supporting professionals in financial services, professional services, legal, consulting, or related environments preferred
• Strong organizational and multitasking abilities
• Flexible, adaptable, and collaborative working style
• Ability to work effectively in a fast-paced environment
• Professional demeanor with strong interpersonal skills
• Desire to grow within an administrative career path

Compensation/Benefits:

• Up to $90K-$100K base salary + discretionary bonus
• Medical, dental, and vision benefits
• 401(k) plan
• PTO package + remote work weeks in August
• Office closure between Christmas and New Year’s

A1471610NY-Perm_1787944491

To Apply for this Job Click Here