Executive/Office Assistant

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Our client, a new and rapidly growing VC-backed investment firm is seeking a highly organized, polished, and proactive Temp to Perm Executive Assistant/Office Manager to support the firm’s two founders during an exciting growth phase. This individual will serve as a trusted partner, managing calendars, travel, scheduling, and day-to-day logistics while also overseeing office operations for the firm’s new headquarters. As the firm expands, office management responsibilities will transition to a dedicated hire, allowing the role to evolve into a pure Executive Assistant position supporting the founders. This role starts ASAP (ideally within 2 weeks) with an estimated 3-month temp trial period. This role is fully onsite Monday-Friday in their new Midtown office. The hours are 9am-5pm with flexibility to respond to urgent matters after-hours. Salary is 150K-170K DOE on an annual base; hourly pay rate while temping in-line.

Responsibilities:

Executive Support

• Manage complex calendars for the founders
• Coordinate meetings with investors, business partners, and internal stakeholders
• Arrange domestic and international travel
• Prepare meeting logistics and itineraries
• Handle scheduling conflicts and shifting priorities
• Serve as a gatekeeper and trusted point of contact

Office Management

• Answer phones and greet visitors
• Coordinate conference room scheduling
• Offer hospitality to guests, including coffee and refreshments
• Maintain office supplies, pantry, and kitchen organization
• Liaise with building management and outside vendors
• Help establish office processes and procedures
• Support the opening and ongoing management of the firm’s new office
• Handle ad hoc administrative projects
• Assist with firm events and team activities
• Provide whatever support is needed in a fast-paced startup environment
• Contribute to building a positive office culture

Qualifications

• Prior Executive Assistant experience supporting senior executives, C-suite leaders, or founders
• Experience managing complex calendars and travel arrangements
• Excellent organizational and communication skills
• High level of professionalism and discretion
• Strong attention to detail and follow-through
• Ability to thrive in a startup or entrepreneurial environment
• Comfortable wearing multiple hats
• Positive, team-oriented attitude
• Flexible and adaptable under changing priorities
• Hospitality-minded and service-oriented approach

A1472647Ny-Temp_1788269389

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