Operations Coordinator/Executive Assistant

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Our client, a successful venture capital firm located in Union Square, is seeking a Temp-to-Perm Operations Coordinator/Executive Assistant. This highly visible role is responsible for ensuring the smooth day-to-day operation of the office while providing executive and personal support to senior leadership. Reporting directly to the Operations Manager/Executive Assistant, this individual will serve as a key point of contact for employees, clients, and guests, helping to create a welcoming and professional office environment.

Responsibilities include overseeing office operations, managing inventory and supplies, coordinating with vendors and building management (including facilities partners such as HVAC), ordering meals and catering for employees and guests, and ensuring the office is organized and running efficiently. The position will also take ownership of planning and executing internal events, meetings, and special functions, including vendor coordination, logistics management, catering, and onsite event support.

In addition, this role will provide executive and personal assistant support to senior leadership, including calendar management, scheduling meetings and appointments, coordinating travel arrangements and itineraries, processing expenses, managing personal appointments and errands as needed, handling confidential information with discretion, and assisting with ad hoc projects. The ideal candidate is proactive, resourceful, highly organized, and thrives in a fast-paced, client-facing environment while balancing multiple priorities.

This role requires 5 days onsite, Monday through Friday, 9:00 AM to 6:00 PM with a one-hour lunch break. Salary is up to $85,000

A1472667NY-Temp_1788269721

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