Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to a member of the C-Suite of a digital entertainment company. This is a high-exposure executive support role requiring exceptional judgment, strong executive presence, and the ability to anticipate needs before they arise. The ideal candidate is strategic, resourceful, and thrives in a fast-paced environment where managing priorities, executive communications, and high-level stakeholder interactions are essential. Hours are generally 9:00am-6:00/6:30pm with flexibility to monitor email after hours as needed, and the role follows a hybrid schedule with four days onsite and Fridays remote.

Key Responsibilities:

• Provide dedicated executive support to a member of the C-Suite
• Manage highly complex calendars, scheduling, and executive priorities
• Coordinate domestic and international travel arrangements, itineraries, and logistics
• Process expenses and manage administrative workflows
• Prepare presentations, meeting materials, agendas, and executive communications
• Coordinate executive meetings, leadership sessions, and special events
• Ensure the executive is prepared for meetings, appearances, conferences, and speaking engagements
• Track priorities, deadlines, and follow-up items to ensure timely execution
• Manage relationships with internal and external stakeholders
• Provide light personal support, including scheduling appointments and personal logistics
• Anticipate conflicts, identify efficiencies, and proactively improve executive workflows
• Serve as a trusted strategic partner focused on maximizing executive effectiveness

Qualifications:

• 3-5+ years of Executive Assistant experience supporting senior executives
• C-suite support experience strongly preferred
• Exceptional calendar management and travel coordination expertise
• Strong executive presence and professional judgment
• Outstanding organizational and project management abilities
• Excellent written and verbal communication skills
• Ability to anticipate needs and think several steps ahead
• Strong attention to detail and problem-solving skills
• Proactive, accountable, and comfortable managing up
• Demonstrated longevity and trust with previous executives preferred

Compensation/Benefits:

• Up to $150K base salary + annual bonus
• Medical, dental, and vision coverage beginning day one
• 401(k) eligibility with employer match after one year
• Hybrid schedule (4 days onsite, Fridays remote)

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