Executive Assistant

To Apply for this Job Click Here

Our client is seeking a highly organized, proactive Executive Assistant to support senior leaders within a growing alternatives investment firm. This is a blended Executive Assistant and office support role providing primary support to the Head of Investor Relations while also assisting additional senior executives and helping manage day-to-day office operations. The ideal candidate is resourceful, team-oriented, and comfortable working in an entrepreneurial environment where flexibility, ownership, and a willingness to roll up their sleeves are highly valued. Hours are generally 8:30/9:00am-5:30/6:00pm with flexibility as needed, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide executive support to the Head of Investor Relations and additional senior executives
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel arrangements, itineraries, and logistics
• Process expense reports and administrative workflows
• Maintain and update DealCloud and other contact management databases
• Support investor relations activities through meeting coordination and stakeholder communications
• Conduct wire instruction call-backs and assist with related administrative processes
• Coordinate office visitors, meetings, and hospitality needs
• Manage office supplies, vendor relationships, maintenance requests, and general workplace operations
• Assist with presentations, reporting materials, and special projects
• Partner with external HR resources and internal leaders on administrative initiatives
• Serve as the primary administrative resource within the New York office and proactively identify opportunities for improvement

Qualifications:

• 2-3+ years of administrative experience
• Strong calendar management and travel coordination expertise
• Experience supporting senior executives and client-facing teams
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Experience with CRM systems or database management preferred
• Strong Microsoft Office proficiency, including Outlook, Excel, Word, and PowerPoint
• Ability to work independently and thrive in a smaller office environment
• Team-oriented mindset with a “no task too big or too small” attitude

Compensation/Benefits:

• Up to $100K-$120K base salary + discretionary bonus
• Medical, dental, and vision benefits with employer contribution towards benefits
• Commuter benefits
• Competitive PTO package
• Paid firm holidays
• Fully onsite schedule (5 days per week) with flexibility in August

A1473562NY-Perm_1788959825

To Apply for this Job Click Here