Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support 3-4 Managing Directors within a global management consulting firm. This is a high-volume executive support role requiring exceptional calendar management, travel coordination, client-facing communication, and the ability to anticipate needs in a fast-paced consulting environment. The ideal candidate is professional, personable, and resourceful, with strong judgment and the ability to manage competing priorities while serving as a trusted partner to senior leaders. Hours are generally 8:30am-5:30pm with a one-hour lunch break, and the role follows a hybrid schedule after onboarding.

Key Responsibilities:

• Provide executive support to 3-4 Managing Directors within the same practice area
• Manage complex calendars, meeting coordination, and scheduling across multiple stakeholders
• Coordinate domestic and international travel arrangements and detailed itineraries
• Prepare and process expense reports utilizing Concur
• Act as a gatekeeper and strategic partner in managing executive priorities and time
• Coordinate internal and external meetings, including client-facing interactions
• Maintain Salesforce records and support key client activity tracking
• Prepare materials and documentation needed for meetings and business initiatives
• Prioritize and manage competing requests while exercising strong judgment under tight deadlines
• Monitor action items, deadlines, and follow-up activities on behalf of executives
• Serve as a liaison between executives, clients, and internal stakeholders
• Assist with ad hoc administrative projects and team initiatives as needed

Qualifications:

• 2-3+ years of Executive Assistant or high-level administrative experience
• Bachelor’s degree required
• Professional services, consulting, legal, healthcare, technology, or related experience preferred
• Strong calendar management and travel coordination expertise
• Experience supporting senior executives in a fast-paced environment
• Experience with Concur and Salesforce preferred
• Excellent written and verbal communication skills
• Strong organizational abilities and attention to detail
• Ability to work independently while managing multiple priorities
• Proactive mindset with demonstrated examples of anticipating needs and solving problems

Compensation/Benefits:

• Up to $85K base salary + performance bonus + profit-sharing bonus
• Medical coverage through BCBS
• Employer-paid dental and vision coverage
• 401(k) with employer match plus profit-sharing contribution
• PTO package + paid holidays
• Hybrid schedule (5 days onsite during onboarding, then 3 days onsite)
• Daily continental breakfast and snacks

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