Project Coordinator

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Our client is seeking a highly organized, proactive Project Coordinator to support a Consultant within one of the world’s leading executive search and leadership advisory firms. This is a client-facing, project-driven support role that combines executive support, project coordination, candidate management, and client service. The ideal candidate is detail-oriented, relationship-focused, and enjoys managing multiple priorities while serving as a critical partner throughout executive search engagements. Hours are generally 8:30/9:00am-5:00/5:30pm with flexibility as needed, and the role follows a hybrid schedule of 2-3 days onsite per week after an initial training period.

Key Responsibilities:

• Provide project and administrative support to a Consultant within the executive search practice
• Coordinate complex candidate and client interview scheduling across multiple stakeholders and time zones
• Manage calendars, travel arrangements, and meeting logistics
• Prepare and maintain job status reports, project trackers, and engagement documentation
• Proofread presentations, reports, correspondence, and client deliverables prior to distribution
• Serve as the final quality-control review for client-facing materials
• Update and maintain information within the firm’s proprietary CRM and database platforms
• Support executive search engagements from launch through completion
• Coordinate project timelines, action items, and search deliverables
• Maintain organized records, files, and search documentation
• Serve as a key point of contact for clients, candidates, and internal stakeholders
• Assist with special projects and additional administrative initiatives as needed

Qualifications:

• 5-7+ years of Executive Assistant, Project Coordinator, Administrative Assistant, or related support experience
• Professional services experience strongly preferred (executive search, consulting, legal, financial services, etc.)
• Demonstrated experience managing projects or processes from start to finish
• Strong client-facing experience with excellent communication skills
• Experience proofreading documents, presentations, and client-facing materials
• Experience utilizing CRM systems, databases, or proprietary platforms
• Strong calendar management and administrative support skills
• Exceptional attention to detail and organizational abilities
• Ability to manage multiple priorities in a fast-paced environment
• Strong Microsoft Office skills, particularly Word, PowerPoint, and Outlook
• Proven career stability with demonstrated longevity in previous roles
• Ability to work independently while collaborating closely with a team

Compensation/Benefits:

• Up to $100K base salary + paid overtime + discretionary annual bonus
• Medical, dental, and vision benefits with the firm covering more than 80% of costs
• 401(k) with employer match + profit sharing program
• Generous PTO package
• 16 weeks fully paid parental leave + backup care benefits
• Pet insurance
• Life insurance coverage
• Hybrid schedule (2-3 days onsite weekly after training)
• Early office closures prior to major holiday weekends

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