Administrative Coordinator

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Our client, a leading non-profit organization, is seeking a Temporary Administrative Coordinator to join their team. This role will last for ~1-2 months, with the potential to extend as needed and requires this person to be on site 5 days a week from 8:30am-4:30pm. The role pays up to $24/hr and is a great opportunity for someone that has a passion for mission driven work.

Essential Duties and Responsibilities:

• The essential duties of the Administrative Coordinator include but are not limited to the following activities:
• Handle routine administrative tasks such as filing, scanning, data entry, and document management
• Manage shared calendars, schedule meetings, and arrange logistics as directed
• Assist with purchasing paperwork, invoice tracking, and routine expense documentation
• Support onboarding logistics (paperwork collection, scheduling trainings, badge requests)
• Answer emails and phone inquiries related to food service administration
• Maintain organized physical and electronic filing systems
• Assist with preparing standard reports and forms using established templates
• Support kitchen administration with routine coordination tasks
• Perform general office support functions as assigned
• Enter and receive invoices into Accounts Payable system
• Order supplies for office
• Maintain office organization
• Conduct research into potential new customers and assist in outreach
• Track receivables, communicating with clients to facilitate payments
• Format menus, flyers, and promotional materials
• Work with the Executive Assistant to facilitate New Hires and HR status changes
• Create materials for meetings with executives of Project Renewal
• Maintain social media presence with regular posts on Facebook & Instagram

Qualifications:

• Bachelor’s degree or equivalent experience.
• 3+ years of administrative experience.
• 2+ years of food services and/or catering experience.
• Superb organizational skills and strong administrative background.
• Highly reliable, detail-oriented, and resourceful team player.
• Ability to balance priorities on multiple tasks and maintain workflow in high pressure environment.
• Initiative to take on assignments with minimal supervision.
• Solid computer skills with knowledge of MS Office (Word, Excel, PowerPoint, etc.), Quickbooks, and social media.
• Knowledge of POS (toast) and expense tracking software (XtraChef) a plus
• Strong sales and communication skills – verbal and written
• Strong knowledge of and skills in social media
• Ability to work with team members and coordinate between teams

A1476203NY-Temp_1790707925

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