Office Coordinator

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This temporary-to-permanent Office Administrator position is located in Boston and requires a fully onsite schedule Monday through Friday, 9:00 AM-5:00 PM (40 hours per week). This role is compensating up to $30/hour on the contract side and 70K once permanent. The opportunity is with a law firm specializing in litigation, bankruptcy, transactional law, and business legal services. The role focuses on office operations, administrative support, scheduling, file management, vendor coordination, and maintaining efficient day-to-day office functions.

Responsibilities:

• Manage daily office administration and operations
• Coordinate incoming/outgoing mail, scanning, copying, and electronic filing
• Maintain organized physical and electronic files
• Manage attorney calendars, meetings, appointments, and deadlines
• Monitor and replenish office and kitchen supplies
• Coordinate with vendors and service providers
• Assist with office equipment management and maintenance needs
• Serve as a professional point of contact for clients, vendors, courts, and outside parties
• Support client intake and onboarding processes
• Maintain and update administrative records, manuals, and documentation
• Manage client and matter files within practice management systems
• Monitor important dates, deadlines, and docket alerts
• Assist with workflow improvements and administrative process documentation
• Support implementation of new technology tools and systems
• Provide general administrative and project support as needed

Qualifications:

• Four or more years of administrative, office management, operations, or coordinator experience
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office, including Word, Outlook, and Excel
• Comfortable learning and using new technology platforms and systems
• Ability to handle confidential information with discretion
• Professional, dependable, and service-oriented approach
• Ability to work independently and collaboratively with attorneys and staff
• Willingness to take ownership of routine and unexpected office needs
• Experience with legal software platforms, document management systems, or calendaring tools is beneficial

Qualified candidates encouraged to apply for immediate consideration.

A1476945D_1791572821

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