Office Manager/Executive Assistant
New York, New York, USA
Direct (Permanent)
$ 85,000 - $ 90,000 per year
10-05-2026 21:26:43
Job ID:
A1477044NY-Perm_1791235603
About the Role
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Our client, a rapidly growing venture capital firm, is seeking a highly organized, proactive, and service-oriented Office Manager/Executive Assistant to oversee the day-to-day operations of their exciting new space in Meatpacking District, Manhattan, slated to open in early 2027. This individual will play a critical role in creating a best-in-class workplace experience while serving as the primary point of contact for all office-related matters.
The office will be home to multiple portfolio companies, making this an exceptional opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in creating an organized, efficient, and welcoming workplace. The ideal candidate is a self-starter who enjoys wearing many hats, takes ownership of their responsibilities, and is energized by the opportunity to help build something from the ground up. Hours are generally 8/9am-5/6pm with reachability as needed, requiring 5 days in office/week.
Key Responsibilities:
* Serve as the primary point of contact for all office operations and workplace-related matters.
* Oversee the day-to-day management of the NYC office, ensuring a seamless experience for employees, guests, and visitors.
* Partner with leadership throughout the office buildout and launch process ahead of the planned January 2027 opening.
* Create and maintain a polished, professional, and highly organized office environment.
* Manage relationships with vendors, building management, maintenance providers, catering partners, and other external service providers.
* Coordinate office supplies, inventory, equipment, furniture, and workplace amenities.
* Assist with vendor sourcing, contract coordination, and cost management where appropriate.
* Support office events, meetings, employee gatherings, and hospitality-related needs.
* Anticipate team needs and proactively implement solutions that improve efficiency and workplace experience.
* Welcome visitors and represent the firm with professionalism, discretion, and exceptional customer service.
* Partner closely with executive support staff to ensure seamless coordination across administrative functions.
* Establish and maintain workplace processes, procedures, and operational best practices as the office continues to grow.
Qualifications:
* Prior experience in office management, workplace operations, facilities coordination, or a similar administrative leadership role.
* Experience helping launch, build, or significantly enhance an office environment is highly preferred.
* Demonstrated ability to manage multiple priorities while maintaining exceptional attention to detail.
* Strong sense of ownership, accountability, and follow-through.
* Comfortable working independently and making decisions with confidence.
* Excellent vendor management and relationship-building skills.
* Highly responsive with a strong sense of urgency and commitment to service.
* Ability to interact professionally with senior executives, external partners, and guests.
* Strong interpersonal skills with the ability to read a room, exercise sound judgment, and represent the organization effectively.
* Solutions-oriented mindset with a “no task too big or too small” approach.
* Passion for creating an exceptional workplace experience and maintaining a beautiful, well-run office.
A1477044NY-Perm_1791235603
To Apply for this Job Click Here
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
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