Office Manager

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Our client is seeking a proactive and highly organized Office Manager to oversee the day-to-day operations of a growing healthcare-focused investment firm. This role is ideal for someone who enjoys being at the center of office operations, creating a welcoming environment for employees and visitors, and taking ownership of facilities, vendor management, and workplace initiatives. The ideal candidate is professional, resourceful, and service-oriented, with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. Hours are generally 8:30am-5:30pm with flexibility as needed, particularly during an upcoming office relocation project, and the role is fully onsite five days per week.

Key Responsibilities:

• Manage daily office operations, including reception duties, visitor experience, conference room coordination, phone support, and workplace services
• Oversee vendor relationships, facilities management, office maintenance requests, food service coordination, and supply inventory
• Serve as a key project lead for the firm’s upcoming office relocation, coordinating logistics, vendors, movers, and workplace setup
• Coordinate daily lunch service, employee events, annual offsites, quarterly gatherings, and other culture-building initiatives
• Partner with administrative and leadership teams on special projects, operational improvements, and employee experience programs
• Maintain office safety procedures, workplace organization, and a professional environment that reflects the firm’s standards

Qualifications:

• 2+ years of office management, office coordination, reception, workplace operations, or related corporate experience
• Bachelor’s degree highly preferred
• Strong organizational skills with the ability to manage multiple projects, vendors, and competing priorities simultaneously
• Excellent communication and customer service skills, including experience interacting with visitors, executives, and external partners
• Proficiency in Microsoft Outlook and other Microsoft Office applications; strong technology skills preferred
• Positive, adaptable, and service-oriented personality with a willingness to take ownership and contribute wherever needed

Compensation/Benefits:

• Up to $95K base salary plus bonus opportunity
• Comprehensive medical, dental, and vision coverage with employer-paid healthcare options and HSA contributions
• 401(k) with company match
• PTO package
• Daily lunch program, office refreshments, rideshare reimbursement for late evenings, and charitable giving match program

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