Front Desk Administrative Assistant

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Our client, a private university, is seeking a Temporary Administrative Assistant to join their Health Services & Counseling Center team onsite in Waltham, MA. This full-time opportunity offers $25/hour and follows a Monday-Friday schedule of 9:00 AM-5:00 PM with a 60-minute unpaid lunch break. The assignment is expected to last 3+ months, though shorter-term availability may be considered to support an immediate staffing need. This position supports student-facing administrative operations within both the health and counseling centers in a fast-paced, friendly, and collaborative environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Key Responsibilities

• Answer incoming phone calls and respond to inquiries from students and visitors.
• Schedule appointments and manage calendars for health and counseling center services.
• Greet students and visitors while providing excellent customer service.
• Correspond professionally through email and assist with general communications.
• Collect and verify identification information and maintain accurate records.
• Update databases and enter information accurately and efficiently.
• Upload and maintain medical records and related documentation.
• Manage administrative paperwork and provide general office support.
• Travel between the health center and counseling center locations on campus as needed.

Candidate Qualifications

• Healthcare, medical office, counseling center, or related experience highly preferred.
• Experience working in a fast-paced environment with the ability to prioritize competing tasks.
• Excellent verbal, written, and interpersonal communication skills.
• Strong customer service skills and ability to interact professionally with students and staff.
• Experience scheduling appointments and handling administrative support duties.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Proficiency with database entry and general office technology.
• Experience with Google Suite, including Google Calendar and Google Docs, preferred.

Qualified candidates encouraged to apply for immediate consideration.

A1477248SO_1791382985

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