Executive Assistant
About the Role
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- Provide administrative support to senior professionals across two client-facing teams
- Proactively manage complex calendars and scheduling in Microsoft Outlook
- Coordinate domestic and international travel, including transportation and hotel arrangements
- Prepare and distribute meeting materials and coordinate meeting logistics
- Schedule meetings, reserve conference rooms, coordinate visitors, and arrange catering
- Maintain contact information and meeting activity in Salesforce
- Assist with the preparation and distribution of monthly and quarterly reporting
- Process expense reimbursements through Workday
- Support department and team projects and provide email coverage as needed
- Ideally 2+ years of Executive Assistant, administrative, or related professional experience; strong junior candidates may also be considered
- Direct experience managing calendars on behalf of other professionals required
- Strong Microsoft Outlook and calendar management skills
- Ability to support multiple individuals in a busy, fast-paced professional environment
- Undergraduate degree
- Strong organizational, interpersonal, verbal, and written communication skills
- Polished and professional communication style with the ability to interact effectively with senior-level professionals
- Proactive, adaptable, reliable, and eager to learn
- Strong attention to detail and proficiency with Microsoft Excel and Word
- Ability to prioritize effectively, exercise sound business judgment, and maintain confidentiality
A1478810SO_1793202512
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.