Executive Assistant/Office Coordinator

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Executive Assistant/Office Coordinator to $95K – Fast-Paced Environment!

Our client, a financial services firm, is seeking an Executive Assistant/Office Coordinator to support multiple senior investment professionals and ensure the seamless execution of daily operations. This role blends high-level administrative support with light office coordination, including managing complex schedules, coordinating travel, and handling detailed financial processes. The ideal candidate has 5+ years of support experience in a fast-moving environment.

Position Details:

• Location: Cambridge, MA
• Work Model: In Office
• Degree: Preferred
• Responsibilities include managing dynamic calendars and coordinating high-volume scheduling; arranging domestic and international travel logistics; processing expense reports and overseeing detailed administrative tasks; supporting sensitive financial transactions, including wire coordination, with a high degree of accuracy; assisting with daily office operations and providing coverage alongside other administrative staff; liaising with internal and external stakeholders; and handling confidential information with discretion.
• The ideal candidate possesses 5+ years of administrative or executive support experience; proven success in a fast-paced, high-demand environment; exceptional attention to detail, especially when handling precise data and financial processes; flexibility to adapt to changing priorities and work outside standard hours when needed; and strong organizational and communication skills.

This is an exciting opportunity to join a collaborative and growing firm offering competitive compensation, comprehensive health coverage, a retirement contribution, and a discretionary bonus.

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