Accounting Specialist

Our client, a well-established design firm located in Downtown Chicago, is seeking an Accounting Assistant to support a variety of accounting and administrative functions. The Accounting Assistant will support accounts payable, accounts receivable, billing, and general administrative tasks while working closely with internal teams, consultants, and clients.

Responsibilities

• Process AP vendor invoices and perform vendor statement reconciliations
• Resolve billing issues with consultants and vendors
• Issue monthly consultant billing authorizations and act as backup for work authorizations
• Collect, input, and maintain new vendor and firm information
• Distribute and process employee expense reports
• Prepare and submit client pay applications for approval
• Resolve client billing issues, including limited collections support
• Issue monthly financial and billing reports
• Assist with additional accounting and administrative duties as needed

Position Requirements

Education

• Associate’s degree or higher, or currently working toward a degree
• Accounting, AP, or AR coursework or background is a plus

Knowledge & Skills

• Strong computer proficiency, especially Excel
• Solid planning, organization, and problem-solving skills
• Strong interpersonal and communication abilities
• Ability to work independently and as part of a team
• High attention to detail with the ability to manage multiple tasks