Legal Billing Specialist

Our client is seeking a detail-oriented Billing Specialist to join a fast-paced professional services environment. This position is responsible for managing the full billing lifecycle, ensuring accurate and timely invoicing, maintaining billing data integrity, supporting attorneys and staff with billing needs, and contributing to ongoing process improvements. The ideal candidate will have experience handling complex billing arrangements, strong analytical skills, and the ability to manage multiple priorities while maintaining exceptional accuracy and client service.

Key Responsibilities

• Maintain attorney, client, matter, and fee schedule information within the billing system.
• Review billing arrangements and retainers to ensure compliance with billing requirements and accounting-related provisions.
• Coordinate conflict check processes and monitor completion of required reviews and approvals.
• Establish and maintain client, matter, timekeeper, and billing records within accounting and billing systems.
• Monitor attorney and staff time entry, ensuring timely and accurate submission.
• Review time entries for accuracy, compliance with billing guidelines, proper coding, and narrative quality.
• Prepare and distribute prebills for review and coordinate revisions through final approval.
• Process billing adjustments, discounts, write-offs, and other complex billing arrangements while maintaining supporting documentation.
• Generate, distribute, and archive final invoices in accordance with established billing schedules.
• Research and resolve billing inquiries from internal stakeholders and clients in a professional and timely manner.
• Prepare fee applications and supporting documentation for courts, insurance carriers, and other third parties.
• Produce reminder statements, special invoices, and billing-related correspondence.
• Review billing work completed by team members to ensure accuracy, completeness, and compliance with established standards.
• Develop, maintain, and distribute recurring and ad hoc reports related to billing, realization, productivity, and financial performance.
• Collaborate with system vendors and internal teams to troubleshoot issues, improve workflows, enhance reporting capabilities, and develop customized billing solutions.
• Support the administration of firm-wide billing processes, including shared time allocations and related tracking.
• Maintain billing records in accordance with document retention and records management policies.
• Identify opportunities to improve billing efficiency, accuracy, reporting, and overall client service.
• Assist with special projects and additional responsibilities as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered.
• Minimum of three years of high-volume, complex billing experience.
• Prior law firm or professional services billing experience preferred.
• Strong understanding of accounting principles and billing practices.
• Experience working with billing and accounting software.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple deadlines and priorities.
• Ability to analyze billing data, identify discrepancies, and resolve issues efficiently.
• Demonstrated attention to detail, professionalism, and reliability.