Position Summary

The Accounts Receivable Specialist is responsible for managing daily accounts receivable activities, including invoicing, cash applications, collections, account reconciliations, and resolution of customer account discrepancies. The position will also assist with accounts payable functions, vendor invoices, payment processing, and other general accounting activities to support accurate and timely financial operations.

Key Responsibilities

• Prepare and issue customer invoices accurately and timely.
• Process and apply customer payments, including ACH, wire transfers, checks, and electronic payments.
• Monitor outstanding accounts receivable balances and follow up on past-due accounts.
• Perform collection activities and communicate with customers regarding outstanding balances.
• Research and resolve billing discrepancies, short payments, unapplied cash, and other account issues.
• Perform customer account and general ledger reconciliations.
• Review, code, and process vendor invoices for payment.
• Assist with ACH, check, and other vendor payment processing.
• Reconcile vendor statements and research invoice or payment discrepancies.
• Maintain accurate customer and vendor account information.
• Assist with month-end close activities, including reconciliations and supporting schedules.
• Maintain accurate accounting records and supporting documentation.
• Assist with audit requests and provide documentation as needed.
• Work closely with internal departments to resolve billing, payment, and account issues.
• Perform additional accounting duties as assigned.

Qualifications

• 2+ years of accounts receivable, billing, collections, or related accounting experience.
• Hands-on experience with invoicing, cash applications, collections, and account reconciliations.
• Familiarity with accounts payable processes, including invoice processing and vendor payments.
• Proficiency in Microsoft Excel, including working with spreadsheets and financial data.
• Experience using accounting or ERP systems.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.

Preferred Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience handling both accounts receivable and accounts payable functions.
• Experience supporting month-end close and general ledger reconciliations.
• Experience with high-volume invoicing, cash applications, or payment processing.
• Intermediate Excel skills, including PivotTables and VLOOKUP/XLOOKUP.
• Experience in a corporate, private-sector, or nonprofit accounting environment.