Accounts Receivable Specialist

We are seeking a detail-oriented and organized Accounts Receivable Specialist to manage the full accounts receivable process, ensure timely collection of outstanding invoices, and support the overall financial operations of the organization. The ideal candidate will have strong analytical skills, excellent customer service abilities, and experience working in a fast-paced accounting environment.

Key Responsibilities

• Process and monitor customer invoices and payments.
• Maintain accurate accounts receivable records and customer account information.
• Follow up on outstanding balances through phone, email, and written correspondence.
• Research and resolve billing discrepancies, payment issues, and customer inquiries.
• Apply cash receipts and reconcile customer accounts.
• Prepare aging reports and assist with collections efforts.
• Monitor delinquent accounts and escalate collection issues as necessary.
• Perform account reconciliations and assist with month-end closing activities.
• Collaborate with internal departments to ensure accurate billing and payment processing.
• Support audits and provide documentation as requested.
• Maintain compliance with company policies and accounting procedures.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2+ years of accounts receivable, billing, or accounting experience.
• Experience with ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or QuickBooks.
• Proficiency in Microsoft Excel, including VLOOKUPs and Pivot Tables.
• Strong attention to detail and accuracy.
• Excellent communication and customer service skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience processing high-volume invoices and payments.
• Knowledge of GAAP and general accounting principles.
• Experience with cash applications, collections, and account reconciliations.
• Ability to identify process improvements and enhance efficiencies.