Litigation Practice Assistant

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Beacon Hill Legal’s client, a global law firm located in Melville, New York, is seeking a Litigation Practice Assistant for temporary coverage, with the potential to extend.

Candidates must be comfortable commuting to the office in Melville five times a week. A hybrid work schedule is available once training is complete. Pay rate is $35-40 an hour, dependent upon experience.

Responsibilities

• Provide high-level practice- and client-facing administrative support for assigned timekeepers and others as requested.
• Prepare and proofread documents quickly and accurately
• Answer phones promptly with a friendly, professional tone, gathering sufficient information to deliver helpful, timely, and accurate messages
• Perform administrative tasks in InterAction, Workshare, Chrome River and other firm applications
• Manage calendars, ensuring all details are anticipated, arranged, and well-coordinated
• Prepare for court filings, including arranging for court fee checks
• Open new matters and prepare engagement letters
• Maintain up-to-date contact list for assigned attorneys
• Assist in tracking CLE requirements and attorney renewals for various legal organizations and courts.
• Support practice development initiatives such as on-site events
• Monitor attorney social media accounts, and handling other tasks related to managing attorneys’ client relationships
• Maintain up-to-date desk procedures, including unique preferences or requirements of individual attorneys and clients.
• Prepare or coordinate services for copy and print jobs
• Send faxes and coordinate mail/shipping needs, exercising judgment as to methods
• Maintain current, well-organized files, periodically reviewing and preparing files for offsite storage.
• Ensure accuracy and completeness of all work being produced by the team
• Assist time entry and billing staff with the production of time sheets and bills
• Coordinate with firm’s travel services group to arrange travel plans for assigned timekeepers
• Process expenses and invoices promptly and with correct coding.
• Work independently with confidence, conveys a poised, positive, professional image to clients; attorneys, staff and visitors, and takes pride in representing the firm.

Requirements

• 3+ years of relevant experience within a law firm setting.
• Notary Public certification preferred.
• Strong research, proofreading and editing skills.
• Proficient in Microsoft Office Suite (i.e. Excel and Power Point).
• Willingness to learn new skills involving Litigation law.

Interested candidates must submit a Word version of their resume for consideration. All relevant experience must be listed on resume submissions

NYC042826KS_1777401571

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