AP/AR Specialist

Position Summary

The AP/AR Specialist is responsible for managing day-to-day accounts payable and receivable functions, ensuring accurate processing of invoices, timely collections, and maintenance of financial records. This role supports cash flow management, vendor relationships, and customer account reconciliation.

Key Responsibilities

Accounts Payable (AP)

• Process high-volume vendor invoices, ensuring accuracy and proper coding to the general ledger
• Perform 2-way and 3-way invoice matching (PO, invoice, receipt)
• Schedule and process weekly payment runs (check, ACH, wire)
• Maintain vendor records and respond to vendor inquiries
• Monitor aging reports and resolve discrepancies or payment issues
• Assist with month-end close, including AP accruals and reconciliations

Accounts Receivable (AR)

• Generate and issue customer invoices in a timely manner
• Post cash receipts (checks, ACH, credit card) and apply payments accurately
• Monitor AR aging and follow up on outstanding balances
• Conduct collections efforts and maintain customer communication
• Investigate and resolve billing discrepancies or disputes
• Reconcile customer accounts and maintain accurate records

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• 2+ years of experience in AP, AR, or purchasing/procurement.
• Experience with ERP/accounting systems (NetSuite)
• Proficiency in Microsoft Excel (VLOOKUP, pivot tables preferred)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment