Accounting Admin
About the Role
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Accounting Administrator
Position Summary
Key Responsibilities
- Prepare and process construction invoices using AIA billing
- Assist with preparing and maintaining contracts using standard construction templates
- Maintain and track General Contractor licenses across multiple municipalities and states
- Support project closeouts, including lien waivers and required documentation
- Assist with improving workflows by reviewing processes and identifying efficiencies
- Create, update, and maintain internal procedures related to recordkeeping and reporting
- Resolve administrative issues through reporting, data review, and coordination with internal teams
- Support office operations including equipment tracking, maintenance coordination, and inventory
- Maintain office supply levels, place orders, and verify receipt
- Schedule and prioritize administrative tasks to meet deadlines
- Provide general accounting and administrative support as needed
Required Qualifications
- Hands‑on experience with AIA billing is required
- Prior construction or project‑based accounting experience preferred
- Strong organizational skills and attention to detail
- Dependable work ethic with comfort in a structured, on‑site schedule
- Ability to support a small accounting team where responsibilities may overlap
- Candidates with a banking background will not be considered
Schedule & Compensation
- Schedule: Monday-Friday, 8:00 AM – 5:00 PM (on‑site)
- Pay Rate: up to $30/HR
143911595PHICCMM_1777667186
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
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