Facilities Coordinator

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Our client, a global real estate management firm, is seeking a Facilities Coordinator 3 to provide support to their client in Downtown Austin to provide on-site business and facilities support, ensuring the highest standards of presentation, cleanliness, and functionality. This person will support the Facilities Manager and Workplace Operations team in managing day-to-day activities that enhance the employee and visitor experience. They will also play a hands-on role in maintaining conference rooms, supporting events, coordinating vendor activities, and managing light facility maintenance. Due to our client’s emphasis on presentation within this space, the Facilities Coordinator will uphold exceptional attention to detail and a proactive approach to service delivery. The ideal candidate will be team-oriented, proactive and adaptable in a dynamic workplace and service-focused.

This is a 3 month contract to hire opportunity. The role is fully onsite, Monday through Friday during standard business hours (8:30 AM-5:00 PM), with a 1 hour lunch break and overtime opportunities as needed. This position pays up to 21hr while temping and up to 26hr once permanent.

Key Responsibilities:

• Support day-to-day facility operations ensuring a safe, organized, and efficient workplace environment.
• Actively support an environment of teamwork, cooperation, performance excellence, and personal success.
• Manage facility-related tasks, work orders, and small projects from initiation through completion.
• Conduct routine facility walkthroughs to monitor building conditions, workplace standards, and operational readiness.
• Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
• Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion.
• Serve as a primary point of contact for employees, visitors, vendors, service providers, and building management.
• Issue purchase orders, assist with contract administration, and monitor vendor performance to ensure compliance with service standards.
• Update and maintain accurate records and official documentation for the site including web pages where any other activities to support.
• Maintain accurate operational documentation and identify opportunities to improve workplace experience and operational efficiency.
• Ensure compliance with safety standards, building procedures, company policies, and client service-level expectations.

Qualifications & Skills:

• 2+ years of experience in facilities coordination, property administration, workplace services, hospitality, or a related field.
• Strong customer service, communication, and interpersonal skills.
• Proficiency with Microsoft Office Suite and work order management systems.
• Excellent organizational skills with the ability to manage multiple priorities independently.
• Ability to remain professional and composed in a fast-paced environment.
• Experience coordinating vendors, maintenance activities, and workplace services

Nice to Have:

• Experience with Corrigo or Google Platforms

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